In this series Colin looks at how organisations can drive down software costs with proactive software management.
Driving Down Costs with Software Asset Optimization
Part 1: Extending Audit Horizons
Part 2: Software Asset Optimization Defined
Part 3: High Level Business Drivers
Part 4: Optimization’s Potential Benefits
Part 5: Three Phase Optimization Process
Part 6: Fast Track to Optimization Benefits
PART FIVE – Three Phase Optimization Process
The process of applying the four functions to the goal of Software Asset Optimization has three main classes of activity –
- Set-up and discovery
- Analysis of discrepancies and identification of priorities for action
- Optimization actions – redeploying applications, consolidating maintenance purchases, etc
Optimization Activities and Priorities
This matrix summarizes the full set of potential activities in the three stage optimization process. Each organization will decide where it wishes to deploy its resources first, depending on its goals.
IT asset management tools will be needed to fully exploit the potential of optimization, including software inventory and software usage measurement. Tools are readily available, including on a temporary basis for an investigative survey.
Set up and Discovery
|Copies Installed (Inventory)||Resolve any applications not recognized by the inventory/discovery tool||Regular review of correlation of inventory with licenses owned.||Removal and redeployment of applications for compliance.|
|Copies Required (Application Policies)||Define application policies in consultation with IT and user departments.||Regular review of correlation of inventory and usage with application policies.||Regular review and update of application policies to define desktop IT needs.|
|Low initial setup task,
Low ongoing maintenance.
|Regular review to identify unused copies of software.||Regular review to identify wasted installations that can be redeployed or where training is required to enable use.|
|Licenses Owned (License Recording)||High initial data input
Steady ongoing update.
|Regular review of correlation of inventory with licenses owned.||Ensure licenses are correctly recorded.|
About the Author
Colin Bartram is VP Technology with Vector Networks Technology Group. He has been involved in the evolution of IT asset management since its inception in the 1980s, holding positions primarily in marketing and product management. Further information regarding Vector Networks can be found here.
About Martin Thompson
Martin is also author of the book "Practical ITAM - The essential guide for IT Asset Managers", a book that describes how to get started and make a difference in the field of IT Asset Management.
On a voluntary basis Martin is a contributor to ISO WG21 which develops the ITAM International Standard ISO/IEC 19770.
Learn more about him here and connect with him on Twitter or LinkedIn.