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Process Template: Software Authorization and Procurement

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One of our Virtual User Group (VUG) members has kindly shared their process for authorization and procurement of software.

If you are starting to build your process from scratch or looking to refresh your existing processes I hope you find this document useful.

I have stripped away any references that might identify the company and published the document under a creative commons license. In layman’s terms this means you can share, remix or build upon this document for your own use. If you wish to publish it elsewhere please let others know where you found it!

This process is currently being used by the company for desktop software requests.  Any request must be submitted via their helpdesk system and passed onto the procurement team to ascertain whether licensing is needed, and then identify the next steps required to satisfy the request whilst maintaining records and compliance.

What do you think of the process? What is being missed? Are there any areas that could be improved or made more efficient?

If you have a similar written process map that you would like to share for the benefit of others please give me a shout.

Links to this document in PDF and original PowerPoint formats are available in the Virtual User Group.

Learn more about the ITAM Review Virtual User Group here.

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About Martin Thompson

Martin is owner and founder of The ITAM Review, an online resource and community for worldwide ITAM professionals.

Martin is also author of the book "Practical ITAM - The essential guide for IT Asset Managers", a book that describes how to get started and make a difference in the field of IT Asset Management.

On a voluntary basis Martin is the Chief Agitator at the Campaign for Clear Licensing, a contributor to ISO WG21 which develops the SAM International Standard ISO/IEC 19770 and board member of Free ICT Europe which supports the ICT secondary market.

Learn more about him here and connect with him on Twitter or LinkedIn.

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